Main Purpose: Under the instruction/guidance of the Administrator: provide general
administrative support to the school much of which is of a highly confidential nature
Principal Accountabilities
Organisation
A. Be the first line of contact and undertake reception duties, answering general
telephone and face to face enquiries and signing in visitors
B. In partnership with the Headteacher be at the forefront of the strategy to ensure
good attendance, meeting the Government targets
C. In liaison with colleagues, assist in arrangements for school trips, events etc
Administration
D. Provide general clerical/administration support e.g. typing, photocopying, filing,
complete standard forms, respond to routine correspondence
E. Maintain manual and computerised records/management information systems
F. Produce lists/information/data as required e.g. pupils data, attendance
G. Undertake typing and word-processing and other IT based tasks
H. Take notes at meetings
I. Sort and distribute mail
J. Download information from Internet and school portal
K. Undertake administrative procedures
L. Update, maintain and collate pupil reports
M. Undertake routine administration of school lettings and other uses of school
premises
Resources
N. Operate relevant equipment/ICT packages (e.g. SIMs, word, excel, databases,
spreadsheets, Internet, Target Tracker)
O. Maintain stock and supplies, cataloguing and distributing as required
P. Provide general advice and guidance to staff, pupils and others
Q. Undertake general financial administration e.g. processing orders
General
- Be aware of and comply with policies and procedures relating to Safeguarding,
child protection, health, safety and security, confidentiality and data protection,
reporting all concerns to an appropriate person
-Be aware of and support difference and ensure equal opportunities for all
- Contribute to the overall ethos/work/aims of the school
-Appreciate and support the role of other professionals
-Attend and participate in relevant meetings as required
-Participate in training and other learning activities and performance
development as required
- Undertake relevant safeguarding and training for the role